CODE OF CONDUCT POLICY 
 
1. Purpose 
 
The purpose of this Code of Conduct (“Code”) is to ensure that all Employees act with integrity, 
comply with applicable laws, maintain ethical standards, safeguard Company assets, and promote 
a safe and respectful work environment. 
 
2. Scope & Applicability 
 
This Code applies to: 
• All permanent, contractual, probationary, part-time & temporary employees 
• Consultants, interns, vendors, support staff & third-party representatives 
• Compliance is mandatory during Company working hours, off-site assignments, remote 
work, official travel, and any engagement where the Employee represents the Company. 
 
3. Compliance with Laws & Ethical Standards 
 
All individuals must comply with: 
• Applicable Central & State labour laws 
• Anti-bribery, anti-corruption, whistleblower and POSH laws 
• Information Technology & Data Protection regulations 
• Environmental, safety & security regulations 
• Contractual obligations and agreements with clients/vendors 
 
No employee shall knowingly participate in any illegal, unethical or fraudulent act. 
 
4. Equal Opportunity, Non-Discrimination & Anti-Harassment 
 
The Company provides a workplace free from discrimination & harassment. 
 
4.1 Equal Opportunity 
Employment decisions are based on merit, qualifications & business needs without 
discrimination regarding: 
• Gender 
• Age 
• Caste 
• Religion 
• Disability 
• Marital Status 
• Sexual Orientation 
• Nationality, etc.


4.2 Prevention of Sexual Harassment (POSH) 
The Company prohibits sexual harassment in accordance with The Sexual 
Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 
2013. 
An Internal Complaints Committee (ICC) shall handle POSH complaints 
confidentially. 
 
Refer to: POSH Policy for detailed procedures. 
 
5. Workplace Conduct & Professionalism 
 
Employees shall: 
• Follow Company rules, HR policies, attendance norms & safety instructions 
• Behave professionally with colleagues, clients & vendors 
• Use respectful language; avoid abusive, threatening or discriminatory behaviour 
• Avoid conflicts, physical fights or disruptive conduct 
• Maintain discipline in office premises and while representing the Company 
 
6. Anti-Bribery, Anti-Corruption & Gifts 
 
Employees must not: 
• Offer, give, solicit or accept bribes, kickbacks, or illegal benefits 
• Influence government officials or business representatives through unethical means 
Gifts & Hospitality 
Gifts may be exchanged only if: 
• Nominal in value 
• Not intended to influence business decisions 
• Not in violation of law or Company policy 
 
Disclosure to HR/Management may be required for gifts above approved limits. 
 
7. Conflict of Interest 
 
Employees must avoid situations where personal interests’ conflict with Company interests, 
including: 
• Engaging in competing business activities 
• Undisclosed financial interests in vendors or clients 
• Accepting benefits that influence professional decisions 
• Using Company name for personal gain 
 
Conflicts shall be disclosed to HR/Management in writing. 
 
8. Confidentiality, Data Protection & Intellectual Property 
 
8.1 Confidential Information 
Employees must protect Company confidential data including: 
• Client information 
• Pricing, sales & marketing strategy 
• Financial & business plans 
• Technical data, software, designs & IP 
• HR, payroll & personal data


8.2 Data Protection 
Employees must follow applicable data protection regulations and: 
• Not share data without authorization 
• Use Company-approved platforms for storing/transmitting data 
• Follow IT security protocols 
 
9. Use of Company Assets & IT Systems 
 
Employees shall: 
• Use Company property (including laptops, phones, equipment, software, email & internet) 
for authorized purposes only 
• Not install unauthorized software or copy licensed content 
• Not misuse internet, social media or digital resources for illegal/objectionable content 
• Not engage in hacking, data theft, phishing or cyber-crime 
 
Refer to: IT & Information Security Policy for details. 
 
10. Social Media & Public Communication 
 
Employees must not: 
• Share confidential/unauthorized business information online 
• Make defamatory or misleading statements about the Company 
• Represent the Company publicly without authorization 
 
Company branding or public statements require prior approval from Management. 
 
11. Health, Safety & Environment 
 
Employees shall comply with safety norms and: 
• Maintain a clean, safe and hazard-free environment 
• Report workplace injuries, hazards or unsafe conditions 
• Not consume alcohol, drugs, or controlled substances on Company premises (except 
prescribed medication) 
 
12. Whistleblowing & Reporting Misconduct 
 
The Company encourages transparent reporting of misconduct including: 
• Fraud, bribery, corruption 
• Harassment or discrimination 
• Policy violations or unethical behaviour 
• Data breaches & cyber incidents 
 
Whistleblowers will be protected against retaliation as per the Whistleblower Policy. 
 
13. Disciplinary Action 
 
Violation of this Code may lead to disciplinary actions including: 
• Verbal or written warning 
• Suspension 
• Termination of employment


• Legal action where applicable 
• Financial recovery for damages caused 
 
Severity depends on nature and impact of the misconduct. 
 
14. Training & Compliance 
 
• Relevant training (POSH, ethics, IT security, etc.) will be conducted periodically 
• Employees must acknowledge understanding and compliance with this Code 
• Non-participation in mandatory training may lead to disciplinary action 
 
15. Policy Review & Amendments 
 
This Policy may be revised periodically by Management/HR to align with legal, regulatory & 
operational requirements. Updates will be communicated to all stakeholders. 
 
 
                                        Employee Acknowledgement 
 
All employees must sign an acknowledgement confirming that they: 
• Have read and understood this Code 
• Agree to comply with it 
• Understand consequences of violations 
 
Name: 
 
Signature: 
 
Date: ____ / ____ / _________





EGATE INFOTEL PVT. LTD. 
Regd. Office: B-219, Tower B, Bhutani Cyber Park, 
C – Block, Sector 62, Noida, Uttar Pradesh, India - 201301. 
Tel.: 0120 5212777. email: accounts@egate-world.com  web: www.egate-world.com